Project Manager

Position Description

Reports to:   Chief Thermal Engineer

JOB OBJECTIVES

The Project Manager supervises and coordinates the safe completion of projects on time, within budget, and with the quality specified. The project manager manages all aspects of a project including planning, scheduling, cost control, general supervision and labor relations. He/she will delegate more day-to-day functions to the project team while maintaining overall responsibility and success of the project. He/she may manage multiple projects, assist in management of larger projects, or be solely responsible for a single large project. He/she should maintain a good working relationship with the Development Team. Additionally, The Project Manager must be able to identify and train Project Engineers, and Assistant Project Managers if required.

ESSENTIAL DUTIES

To strive to be accountable for each projectÕs success. Promote growth through delegation at all levels, and maintain routine and thorough communication with the President, Engineering Manager and Operations manager as necessary.
Review thoroughly and know the main contract and general conditions for the projects assigned.
Draft and supervise subcontract and supply agreements. Initiate and maintain all required project schedules.
Implement and administer ICSÕs Quality Plan in accordance with the established quality guidelines.
Implement administrative procedures for the project that satisfy the contract requirements and all items necessary for the efficient and proper execution of the work. All procedures are to be in accordance with established ICS policies.
Examine all documents for appropriate details and completeness of information, potential design deficiencies, code violations, and constructability. Bring all required items to the attention of the Engineer Manager, President, and/or Operations Manager.
Organize and train field and office associates as required to properly perform their duties. Adhere to the ICS lines of responsibility and staff relationships, and monitor teamwork.
Assure that each associate and their supervisor know and understand the duties, responsibilities, and authority of each associate on the project team and how they relate to other associates.
From initial bid through the final payment and ensure that the project costs are properly controlled and forecasted. This includes the maintenance of buy-out logs, change order logs, and cost reports, which are to be carefully monitored and maintained (NO EXCEPTIONS.)
Create and maintain an Internal Progress Report (IPR) on a monthly basis which gives a cost summary, schedule overview, and a forecast for where the project will be at completion.
Buy-out to be completed within 90 days from the date of commencement.
Establish and maintain professional and effective relations with the site ErectionTeam. Meeting with them on a regular basis to review all aspects of the project. Keep the ICS mabagement team informed of the budget status and be available for consultation and help as required.
Assure that applications for payment are promptly and properly submitted, payments promptly received, and funds properly dispersed to subcontractors and suppliers. This includes the timely review, approval, and processing of subcontractor and supplier payment applications and payments.
Provide notices as required by all subcontract agreements as necessary to document substandard performance by subcontractors.
Keep all team members informed on all appropriate matters as to the progress of the project, financial status, customer relations, personnel evaluations, et cetera.
Remember at all times that ICS is ultimately a service business and the customersÕ needs are of primary importance. Should disputes arise, seek a partnered solution to preserve our long-term reputation and business.
Coordinate and direct the estimating, purchasing, engineering, accounting, and construction functions as they relate to the project.
Be responsible for the development of associates assigned to the project(s) by monitoring performance, reviewing evaluations, varying assignments and promoting a positive project morale.
Project Managers must communicate plainly and be direct with requests and instructions. Make sure others clearly understand instructions and your intended course of action.
Provide written documentation for important events, requests, instructions, and conversations and copy interested parties.
Attend regularly scheduled meetings such as Staff meetings, MMM, Subcontractor and meetings with office personnel assigned to your project.
Work to maintain a good relationship with customers, subcontractors, suppliers, et cetera.
Project Managers are responsible for managing their own time wisely. They also ensure that the time of all associates assigned to them for a particular project are managed wisely.
All duties of the Field Superintendant and CAD Designer are ultimately the responsibility of the Project Manager.
Verify that a subcontract agreement or purchase order is executed and that all insurance requirements have been satisfied and are in compliance with ICS policies prior to subcontractor mobilizing on the project.

ESSENTIAL KNOWLEDGE, SKILLS, AND ABILITIES

General knowledge of the cooling tower industry.
Effective organizational and time management skills.
Excellent verbal and written communication and listening skills.
Ability to work independently with minimal supervision.
Accurate and detail oriented.
Strong interpersonal skills with the ability to interact and relate effectively, productively, and positively with other Associates.
Dependable, punctual, reliable.
Ability to work a schedule that may include hours other than 8-5 Monday through Friday, depending on business needs.

ESSENTIAL TECHNICAL SKILLS

Typing and data entry skills.
Ability to use a 10-key calculator.
Proficient in Word, Excel, Outlook, and other relevant programs.

DESIRED EDUCATION AND/OR EXPERIENCE

Bachelor of Science

PHYSICAL AND MENTAL ESSENTIAL FUNCTIONS: